In Aboard, you can assign three different roles to your employees. These are:
Admin
Manager
Employee
Admin Role
An Admin has full access to your HR system and is considered the “superuser” of the platform. This role typically belongs to someone like your Head of HR or equivalent.
Key permissions:
Access to all system settings in the back end
Ability to view and edit details for all employees
Authority to add new employees and manage their information
Full control over all modules and configurations
Access to the Employee Portal, just like regular users
Admins are responsible for setting up and managing the overall structure of the system.
Manager Role
A Manager has access to certain administrative features—but only for the team members they are responsible for. When you assign a manager to an employee during setup, that employee becomes part of the manager’s team.
Example:
If Employee A is assigned to Manager B, then Manager B will automatically gain visibility and access to Employee A’s information and workflows.
Key permissions (for their team only):
View employee profiles
Approve or decline time off requests
Create and manage onboardings
Schedule 1-on-1 meetings, including assigning topics and tasks
This role helps ensure managers are empowered to support their teams, while keeping broader admin access restricted.
Employee Role
An Employee has limited access within the system and can only use the Employee Portal. This role is designed for regular staff members who don’t need access beyond their own experience.
Key access:
View and update their own personal information
Submit and track time off requests
Complete assigned onboardings or tasks
Access company documents or policies made visible to them
Employees cannot see or change any system settings or view information about other employees.
Psst… Want to give more people access without making them Managers or Admins?
You can use our Teams feature to create custom groups for things like onboarding teams, temporary project teams, or team leads—without changing someone’s main role. Teams allow you to expand access to specific parts of the system, like seeing data for select employees, even if the user isn’t their direct manager.
💡Pro tip: If someone is involved in multiple areas—say, helping with onboarding and managing time off—it can be smart to keep their role as Employee or Manager and just give them the access they need through Teams instead. Flexible and tidy!