๐ Introduction
The Time Off feature in Aboard makes it easy to request vacation days, sick leave, and other types of time off. You can view your available balance, submit requests for approval, and track their status through an intuitive calendar interface.
๐ Getting Started
๐ Accessing Time Off Features
You can access time-off features from your employee portal in several ways:
Main Dashboard: Look for the "Request time off" button and time-off widgets.
Direct Calendar Access: Go straight to your time-off calendar view.
๐ Understanding Your Dashboard Widgets
Your dashboard displays several time-off-related widgets:
Quick Request Button: Tap "Request time off" for fast access to the form.
Pending Requests: See any requests awaiting approval (e.g., โ1 pending time-off requestโ).
Vacation Plans: Request vacation days within an active vacation plan.
Upcoming Time Off: Shows any upcoming leave periods.
๐งฎ Viewing Your Time-Off Balance
๐ Accessing the Calendar View
Click on the Time Off icon in the navigation menu.
A monthly calendar will open with your balance shown on the right.
๐งพ Understanding Your Balance Display
Each policy your company has set up (like vacation or sick leave) appears with:
Days taken and current balance (e.g., โ0 Days taken, 24.9 Current balanceโ)
Policies vary depending on your company's setup
Common examples include:
๐ด Vacation
๐ Sick leave
๐ Personal days
๐๏ธ Half days
๐ Viewing Detailed Balance Information
To see more details for any policy:
Click "View [Policy Name] details"
A detailed view will open showing:
๐ Cycle period (e.g., Apr 1, 2024 โ Mar 31, 2025)
๐ Closing balance
๐ Allowance for the cycle
๐ Carryover from previous periods
โ๏ธ Manual adjustments
โ Total taken
โ๏ธ Requesting Time Off
๐ฑ๏ธ Method 1: Using the Request Button
Click the "Request time off" button from your dashboard or calendar.
The request form will open.
๐ Method 2: Clicking on Calendar Dates
Go to the Time Off calendar.
Click any date you want to request.
The request form will open with the date pre-filled.
๐ Filling Out the Request Form
The form includes the following fields:
1๏ธโฃ Policy Selection
Click "Select policy" to choose the type of time off
Your company may offer:
๐ด Vacation / Annual Leave
๐ Sick Leave
๐ Personal Days
๐๏ธ Half Day
๐๏ธ Bereavement Leave
๐ถ Parental Leave
Other custom policies with unique names and icons
2๏ธโฃ Date Range
From: Start date
To: End date
Use the date pickers to select your range
3๏ธโฃ Duration Options
Select Full day or other durations (if your company supports it)
4๏ธโฃ Comment (Optional)
Add context for your manager if needed
โ Submitting Your Request
Review the summary: "Requesting X day(s)"
Click "Request" to submit
Or click "Cancel" to make changes
โ ๏ธ Note: The request button stays disabled until a policy is selected.
๐ Understanding Request Status
๐ก Status Types
Your request can have one of these statuses:
๐ก Pending โ Waiting for manager approval
โ Approved โ Approved by your manager
โ Declined โ Not approved
๐ Cancelled โ Cancelled by you or your manager
๐ Viewing Request History
Your calendar shows all requests by month:
๐จ Current and Upcoming
Pending and future requests are grouped by month (e.g., โJune 2026โ)
๐ Past Requests
Each entry includes:
Emoji
Type
Dates
Duration (e.g., 2d, 0.5d)
๐๏ธ Calendar Features
๐ Monthly Navigation
Use "Previous month" and "Next month" links
The current month and year are always visible
๐ Visual Indicators
โ Your time off: Shows as highlighted dates on the calendar
๐ฅ Colleague time off: Shows with names and profile pictures
๐ Clickable dates: Start new requests easily
๐ Calendar Subscription
Click "Subscribe to calendar" to sync with apps like Google Calendar or Outlook
๐ก Best Practices and Tips
๐งญ Planning Your Time Off
โ Check your balance before requesting
๐ Review company policies for restrictions or notice periods
๐ฅ Check team availability to avoid conflicts
๐๏ธ Plan with cycle periods in mind
๐ฌ Managing Requests Effectively
๐ Submit early to avoid delays
๐จ๏ธ Add a comment if needed
๐ Check for overlaps with others' time off
๐จ Follow up on long-pending requests
๐ Understanding Carryover
Some policies allow unused days to carry over
Check your detailed balance to see if this applies
Be aware of โuse it or lose itโ rules
โ Common Questions and Troubleshooting
๐ญ Q: Why canโt I submit my request?
A: You must select a policy before the "Request" button activates.
๐ Q: How do I know how much time I have left?
A: Check the time-off calendar balance or click "View [Policy] details".
โฑ๏ธ Q: Can I request partial days?
A: Only if your company supports it. Ask your HR team for details.
๐ Q: Whatโs the difference between request types?
A: Each policy may differ in:
Approval steps
Allowances
Carryover rules
Usage limits
๐ Q: How do I cancel a request?
A: Click the request in your calendar or history to access cancellation options.
๐งฉ Q: Why don't I see a policy others have?
A: Policies may differ by team, role, or contract. Reach out to HR if needed.
โ Q: What happens to unused time off?
A: It may carry over or expire โ check the detailed balance view.
๐ Getting Help
If you need support:
๐ Check your companyโs HR policies
๐ Ask your manager about approvals
๐งโ๐ผ Reach out to HR for questions or issues
๐ Visit the Help Center from your company menu
โจ Remember: time-off policies and approval flows can vary, so when in doubt, check with your HR team!