Aboard can automatically add scheduled 1-1 meetings to your calendar, so both managers and team members have the meeting time, agenda link, and optional video meeting details in one place.
Before you start
Calendar sync needs to be set up in two places:
An admin connects the company calendar integration
Each manager enables calendar sync in their own Meeting preferences
If you don’t see the calendar sync options in your Meeting preferences, your company calendar connection may not be set up yet, or your calendar account may not be connected.
Step 1: Connect the company calendar integration
This step needs to be done by a company admin.
See this article
Go to Settings
Open Integrations
Select Calendar
Click Connect
Follow the Cronofy connection flow to connect your company calendar provider
Once connected, Aboard can manage calendar access for employees through the Calendar integration page. Admins can see which employees are:
Connected
Disconnected
Pending
If an employee is disconnected, an admin can reconnect them from this page.
Step 2: Enable calendar sync for your 1-1s
Once your calendar account is connected, each manager can turn on calendar sync for their own 1-1 meetings.
Go to 1-on-1
Open Meeting preferences using the cog icon
Find the Calendar sync section
Turn Enabled on
Choose the calendar where Aboard should add your 1-1 meetings
Save your changes
Aboard will use this selected calendar for 1-1 meetings that you schedule in Aboard.
What gets added to the calendar?
When a 1-1 is scheduled in Aboard, Aboard creates a calendar event with:
The meeting title
The meeting time and duration
A link back to the 1-1 agenda in Aboard
The meeting description, if one has been added
The team member as an invited attendee, if they have an email address in Aboard
If the meeting is rescheduled in Aboard, the calendar event is updated. If the meeting is cancelled or removed, the calendar event is deleted.
Optional: Add video conferencing
If your company calendar integration supports it, managers can also enable video conferencing from the same Meeting preferences page.
Go to 1-on-1
Open Meeting preferences
Under Calendar sync, make sure sync is enabled
Turn on Video conferencing
When enabled, Aboard will add video conferencing details to 1-1 meetings scheduled in Aboard.
Troubleshooting
I don’t see the Calendar sync section
This usually means your calendar account is not connected yet. Ask a company admin to check Settings → Integrations → Calendar and confirm your account is connected.
I can’t choose a calendar
Calendar selection is only available after Calendar sync is enabled in your Meeting preferences.
My 1-1 did not appear in my calendar
Check that:
Your company calendar integration is connected
Your own calendar account is connected
Calendar sync is enabled in your Meeting preferences
A calendar has been selected
The 1-1 was scheduled in Aboard
The team member did not receive a calendar invite
Aboard invites the team member using the email address on their profile. Make sure the employee has a work or personal email address added in Aboard.