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Data retention

Create rules in your Settings to determine how long you retain your archived employee data.

Adam de Lancey avatar
Written by Adam de Lancey
Updated over a month ago

Getting started

You will need Admin access to activate your Data retention settings. In the Admin Portal, find your Company settings, and then Data retention. You can click Activate.

The rules that you create here are in relation to the date on which the employee has been set to Archived - either manually or via an offboarding.

Retention rules

For each rule, you will have the following options:

  • Keep forever

  • 1 year

  • 2 years

  • 3 years

  • 5 years

  • 10 years

Profile information

Delete all of the employee's personal and work information, including:

  • email addresses

  • phone numbers

  • birthday

  • food preferences

  • National ID

  • tax number

  • passport information

  • profile avatar

  • home addresses

  • 1-on-1 information

  • emergency contacts

  • notes

  • form responses

  • gender

Finance & payroll information

Delete all of the employee's finance & payroll related information, including:

  • bank details

  • salaries

  • positions

  • time-off requests

Contracts

Delete all contracts from the employee's profile.

Documents

Delete all documents from the employee's profile.

Note that once the profile information is deleted, the employee's name and Aboard ID reference number will be kept as identifiers of the employee until all other employee-related data has been deleted.

Also, note that archived data will not show in your Analytics once the employee has been removed.

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