Data retention | Aboard Help Center

Getting started

You will need Admin access to activate your Data retention settings. In the Admin Portal, find your Company settings, and then Data retention. You can click Activate.

The rules that you create here are in relation to the date on which the employee has been set to Archived - either manually or via an offboarding.

Retention rules

For each rule, you will have the following options:

Keep forever
1 year
2 years
3 years
5 years
10 years

Profile information	Delete all of the employee's personal and work information, including: email addresses phone numbers birthday food preferences National ID tax number passport information profile avatar home addresses 1-on-1 information emergency contacts notes form responses gender
Finance & payroll information	Delete all of the employee's finance & payroll related information, including: bank details salaries positions time-off requests
Contracts	Delete all contracts from the employee's profile.
Documents	Delete all documents from the employee's profile.

Note that once the profile information is deleted, the employee's name and Aboard ID reference number will be kept as identifiers of the employee until all other employee-related data has been deleted.

Also, note that archived data will not show in your Analytics once the employee has been removed.