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Legal Entities

Use Legal Entities to represent the registered companies or employing organisations within your Aboard account. Connect your employees to the legal entities, helping you organise people and analyse workforce data across different parts organisation.

Written by Isak

Who can manage Legal Entities?

Only Super Admins can create, edit, archive, restore, delete, or change the default legal entity.

Access Legal Entities

  1. Click your profile in the upper-left corner.

  2. Select Company settings.

  3. Under Company structure, select Legal entities.

Add a Legal Entity

  1. Open Company settings → Legal entities.

  2. Click New legal entity.

  3. Enter the relevant information:

    • Name - required and must be unique within your Aboard account

    • Organization number

    • Street address

    • Zip code

    • City

    • Country

  4. Save the legal entity.

The default Legal Entity

Your account always has a default legal entity. When an Aboard account is created, an entity using the company’s name is created automatically.

The default entity is preselected when adding a new hire or employment. Changing the default does not move or update existing employments.

To select another default:

  1. Find the entity under Company settings → Legal entities.

  2. Open the Actions menu.

  3. Select Make default.

The current default entity cannot be archived or deleted.

Assign a Legal Entity to an employee

When you have more than one active legal entity, a Legal entity field appears in the employee’s employment details.

  1. Open the employee’s profile.

  2. Go to their employment information.

  3. Create or edit the employment.

  4. Select the relevant legal entity.

  5. Save your changes.

Legal entities belong to employments rather than directly to employee profiles. This allows an employee’s employment information to reflect the appropriate entity.

Edit a Legal Entity

From Company settings → Legal entities, select the entity’s name or open its Actions menu and select Edit. Update the details and save your changes.

Archive or restore a Legal Entity

Archive an entity when it should no longer be available for new employments:

  1. Open the entity’s Actions menu.

  2. Select Archive.

  3. Confirm the action.

Existing employments retain the archived entity, but it can no longer be selected for new employments. Archived entities appear in the Archived section and can be restored when needed.

The default legal entity cannot be archived. Select another default first.

Delete a Legal Entity

The Delete option is available only when the entity:

  • Is not the default legal entity

  • Is not assigned to an employee’s employment

If you want to stop using an entity that is already connected to employment records, archive it instead.

Filters and Analytics

When your account has multiple active legal entities, you can:

  • Filter employees by legal entity on the People page

  • Add Legal Entity as a column in the People table

  • Filter Analytics by legal entity

  • View the Employees by legal entity breakdown in Analytics

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