✅ Step 1: Activate Time Reporting
Go to Settings → Time tracking
Click Activate to enable the feature
⚠️ It becomes visible to the whole organisation once activated!
👥 Step 2: Add Time Tracking Managers
Time tracking managers can create projects and review time entries.
In Settings → Time tracking:
Click Add manager
Choose employees (e.g. team leads or project managers)
Admins already have access by default.
🧩 Step 3: Create Projects
In Time tracking → New project:
Add a name 📝
Choose an emoji 🎯 and color 🎨 (required!)
Add an optional code for billing/tracking
This is what employees log time against.
👤 Step 4: Assign Employees to Projects
Option A: From the Project page
Open a project
Click Add employee
Option B: Bulk Assign
Go to People → Bulk actions → Add to time tracking project
📊 What You’ll See in the Dashboard
Total time logged ⏳
Daily averages 📈
Time by employee 👤
Overview and Time log tabs for deep dives
👩💻 What Employees Can Do
Start/stop timers
Log time manually
Submit weekly timesheets
Pick projects from their assigned list
✅ Approval Flow
Employee submits timesheet
Manager reviews
Approve or reject with one click
💡 Pro Tip
Pick distinct emojis and colors for your projects — it makes time tracking faster and more fun for everyone! 🎨✨
❓Frequently Asked Questions
Q: Can employees log time without being assigned to a project?
A: Nope! They need to be assigned to at least one project.
Q: How far back can employees log time?
A: That depends on your organisations settings, but typically the current and previous week.
Q: Can one employee be on multiple projects?
A: Absolutely! Employees can switch between their assigned projects when logging time.
Need help?
Still stuck? Message us right here in Intercom or contact your HR team. We’ve got your back! 💬